Compliance & Privacy Policy
Complete transparency on how we operate, protect data, and maintain the highest professional standards
Compliance & Ethics
All investigations conducted by JDH Tracing Services are performed in full compliance with UK law and professional standards. We operate with complete transparency and integrity, ensuring every case meets the highest ethical and legal requirements.
Legal Framework We Operate Under
- UK GDPR and Data Protection Act 2018 – All data processing is lawful, fair, and transparent
- Regulation of Investigatory Powers Act 2000 (RIPA) – No covert surveillance or interception of communications
- Computer Misuse Act 1990 – No unauthorized access to computer systems or data
- Fraud Act 2006 – No false representations, deception, or pretexting
- Consumer Rights Act 2015 – Fair and transparent service delivery
Our Data Sources (Publicly Available Only)
We use only legitimate, publicly accessible information sources:
🏢 Companies House
Director appointments, company addresses, filing history
🏠 HM Land Registry
Property ownership records, title information
🗳️ Electoral Roll
Current and historical addresses (via authorized channels only)
🌐 Open-Source Records
Publicly available online information, social media (public profiles only)
⚠️ What We Do NOT Do
To maintain ethical standards and legal compliance, we never:
- Conduct physical surveillance or tracking of individuals
- Use pretexting, deception, or false identities to obtain information
- Access private communications (emails, phone records, text messages)
- Access non-public or restricted databases without authorization
- Make speculative, unsubstantiated, or unsourced claims in reports
- Bribe, coerce, or manipulate third parties for information
- Violate any individual’s reasonable expectation of privacy
✓ Our Ethical Standards
Every report we deliver is:
- Factual – Based solely on verified, documented information
- Source-Referenced – Every claim is attributed to its original source
- Objective – Free from speculation, assumption, or bias
- Legally Obtained – All information gathered through lawful means
- Purpose-Limited – Provided solely for legitimate legal purposes
Professional Standards & Insurance
📋 ICO Registration
Registration Number: ZA123456
Registered as a data controller under UK GDPR
🛡️ Professional Indemnity Insurance
Cover: £250,000
Protecting clients against professional negligence
⚖️ Former Solicitor
Experience: 10+ years in private practice
Understanding of legal evidentiary standards
🇬🇧 UK-Wide Coverage
Operating: England, Wales, Scotland, Northern Ireland
Fully compliant with regional requirements
Privacy Policy
This privacy policy explains how JDH Tracing Services (“we,” “us,” “our”) collects, uses, and protects personal data when providing tracing and verification services to UK law firms.
1. Who We Are
Data Controller: JDH Tracing Services
ICO Registration: ZA123456
Contact: info@jdhtracing.co.uk | 07398 243131
Business Type: Sole Trader operating UK-wide
2. What Data We Collect
Client Data (Law Firms)
- Firm name, contact person, email address, phone number
- Case reference details and billing information
- Communications relating to case instructions
Subject Data (Individuals Being Traced)
- Name, date of birth, last known address
- Information from public records (electoral roll, property ownership, directorships)
- Any additional information provided by the instructing firm
3. Legal Basis for Processing
We process personal data under the following lawful bases:
- Contract Performance: Processing necessary to fulfill our service contract with law firms
- Legitimate Interests: Conducting tracing activities for legitimate legal purposes (probate, family law, enforcement)
- Legal Obligation: Compliance with legal and regulatory requirements
4. How We Use Your Data
- To conduct tracing and verification research as instructed
- To prepare and deliver factual reports to instructing law firms
- To maintain case records and audit trails
- To process invoices and maintain financial records
- To respond to queries and provide customer support
- To comply with legal obligations (e.g., money laundering regulations, tax requirements)
5. Who We Share Data With
We may share data with:
- The Instructing Law Firm: Reports and findings related to their case
- Public Record Providers: When conducting authorized searches (e.g., Land Registry, Companies House)
- Professional Advisors: Accountants, insurers, legal advisors (where necessary)
- Regulatory Authorities: Where required by law (e.g., ICO, HMRC, courts)
We never sell or rent personal data to third parties.
6. Data Security
How We Protect Your Data
- Encrypted email communications for all case-related correspondence
- Password-protected digital files and secure cloud storage
- Physical security measures for any paper records
- Access controls ensuring only authorized personnel handle data
- Regular security reviews and updates to our systems
7. Data Retention
We retain data for the following periods:
- Case Files: 6 months after completion (then securely deleted)
- Client Records: 7 years (for accounting and legal compliance)
- Financial Records: 7 years (HMRC requirement)
- Insurance Records: 7 years (professional indemnity requirement)
8. Your Rights Under UK GDPR
Individuals have the following rights:
- Right of Access: Request a copy of personal data we hold about you
- Right to Rectification: Correct inaccurate or incomplete data
- Right to Erasure: Request deletion of data (subject to legal obligations)
- Right to Restrict Processing: Limit how we use your data
- Right to Object: Object to processing based on legitimate interests
- Right to Data Portability: Receive data in a structured, machine-readable format
To exercise any of these rights, contact us at info@jdhtracing.co.uk
9. Cookies & Website Analytics
Our website uses minimal, essential cookies only:
- Session cookies to maintain website functionality
- No tracking or advertising cookies are used
- No personal data is collected via our website without explicit consent
10. Complaints
If you have concerns about how we handle personal data, you can:
- Contact us directly: info@jdhtracing.co.uk | 07398 243131
- File a complaint with the ICO: ico.org.uk | 0303 123 1113
11. Changes to This Policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date. We encourage you to review this policy periodically.
Questions About Our Compliance or Privacy Policy?
We’re committed to transparency and accountability. Contact us for any clarifications.